Far more reliable than paper-based systems, Volunteer Tracker volunteer software makes it easy to approve and manage volunteers. You will save time and money with our automated solution. Volunteer Tracker’s web-based portal offers easy access – anytime, anywhere for volunteers, teachers or school administrators. With no software to load, files to save or costly multi-user licenses, users can sign-on from any computer to apply, update information, or manage volunteers. The Volunteer Tracker provides easy online access and a single application that captures all information needed for background checks and for matching volunteers to opportunities.
Schools are caught in a dilemma. While more is expected of the schools in their district, they are constrained by tighter resources. The expectations for higher performing schools are going up at the same time that budgets are being reduced. On the one hand, more is expected of them. Standardized testing, core curricula, and increasing community
expectations are pushing their schools toward higher standards and greater accountability. On the other hand, fiscal realities are constraining education budgets. In the face of growing demands and limited resources, superintendents and school administrators are being forced to make difficult funding decisions. As one way to help out with this delimma, some school systems have successfully tapped into the expertise and enthusiasm within their community volunteers to supplement their resources. The estimated value of volunteer time is somewhere between $19 per hour and $34 per hour. Don’t you want your school district to be able to take advantage of this abundant resource?
Learn How to Manage Volunteers Effectively – Request whitepaper download
Though they bring many benefits, volunteer programs can also create challenges. Namely, all these volunteers need to be managed and coordinated. This creates a long list of tasks for school administrators. The Volunteer Tracker will help you automate this process and greatly reduce the amount of time to process background checks, notify volunteers and ensure that school volunteer administrators have access to up to date information any time!
Volunteers generate enthusiasm and interest and help to create a positive image of the organization in the community. Being able to provide this type of information to school administrators, grant providers and the community can provide great PR for your district as well as potentially gaining additional grant funding by showing increases in volunteer activities and by being able to track and report this information.
Tracking volunteer time can also provide valuable data for analyzing volunteer impact on your district. Have your hours increased in targeted programs (such as mentoring and reading buddies)? Which schools are more active in particular activities? Who are our top volunteers? The Volunteer Tracker provides a way for volunteers to track and log their own time and activities. The Volunteer Tracker generates reports and dashboards that make the information valuable to your district.
Reduce the number of phone calls between teachers, administrators and transportation by providing instant visibility throughout the process. Drastically reduce the amount of time to manage field and athletic trips
Generate targeted emails to volunteers based on their interest areas and skills. Match volunteers to opportunities available in your district.
Volunteers are much more apt to volunteer when they are presented opportunities that match their interests and skills. Publish opportunities and send emails to volunteers that match what they are interested in!
Capture volunteer time and have instant access to reports on where your volunteers are spending their time, both by activity and by location.
Volunteers can immediately sign up to volunteer online, allowing you to engage volunteers quickly.
Ensure that volunteer coordinators have complete and accurate information on their volunteer pool – always up to date!
The majority of our county’s volunteer applications are submitted from September to mid-November. The year prior to implementing the Volunteer Tracker, it took me up to 6 hours a day to process the applications and update the excel file to keep the schools’ data current. This had a huge impact on normal HR duties at the beginning of the school year. There is really no comparison to how much more efficient the Volunteer Tracker is because the time aI have to dedicate to processing volunteers is approximately 1/10th of last year’s. Volunteer Tracker has also put the power back into the hands of the various schools as to how they can best utilize volunteers because of their ability to post opportunities and contact volunteers via email.