TRAVEL TRACKER

School Field Trip Management is Easy with the Cloud Based Travel Tracker Field Trip Software

School Field Trip Management is Easy with the Cloud Based Travel Tracker Field Trip Software

HOW IT WORKS

Teachers or Coaches submit trip requests

A single online form takes just minutes to complete. Requests are automatically routed to the right people for approval

Administrators review and approve the details

Requests are automatically routed to your inbox. Ask questions and propose changes to request, all through the cloud software system.

Manage trip logistics in real time

Schedule the bus and driver, control the invoicing process, and view reports within your Travel Tracker dashboard.

VALUE PROPOSITION

Why use Travel Tracker to manage your field trip process?

Save Time and Money

Reduce the number of phone calls between teachers, administrators and transportation by providing instant visibility throughout the process. Drastically reduce the amount of time to manage field and athletic trips.

Z

Easy to Use

Our software is simple to use and to understand, regardless of your users’ technical backgrounds. Everything is browser-based, so you can access Travel Tracker from any device or location.

Amazing Support

If you ever have any issues or questions, we’re here to help! Customer support is our number one priority. Feel free to contact our support team with any questions at any time.

Better Decisions

Principals can make better decisions when approving trips using the automatic trip cost estimator,  allowing them to evaluate the educational value of a trip versus the cost.

Keep Everyone in the Loop

Travel Tracker ensures that everyone involved in planning and approving school trips receives the information they need when they need it.  Bottlenecks, delays, and oversights that are common with paper processes are eliminated.

Gain More Control

Travel Tracker gives K12 administrators more control over school trips with comprehensive data collection and reporting.

Increase Compliance

Automatically generated board reports ensure that all trips requiring board approval go through the correct process. Notify school nurses when students with health concerns are traveling.

s

Improve Safety

Access anytime, anywhere ensures that you always know who is traveling and where.  Access trip contact information from your phone in the event of an emergency.

CASE STUDY

See how Beaufort County Schools benefited from using Travel Tracker to manage their end-to-end field trip process

Looking for a better way to manage school trips, Jerry Wynne, the transportation
director, working with several other administrators, identified several criteria they would require in a more efficient solution:

  • Automatically route school trip requests to the appropriate people for approval
  • Track and notify teachers and others of the status of trip requests
  • Alert people when requests are delayed
  • Automatically schedule transportation
  • Report on mileage and other charges

Read why BCS identified Travel Tracker as the best solution available to meet these needs!

TESTIMONIALS

Hear what our customers have to say about how Travel Tracker saves them time and money and makes their jobs easier!

Great software, has saved time and paperwork, teachers now know if trip requests were seen and approved, great group of people to work with at Travel Tracker.

Ray Shuler, Transportation Director Lee County, KY Schools

I am so excited about having Travel Tracker, it helps me plan/order for the date of the field trip. In the past it was a guessing game because sometimes I didn’t know about a field trip until the day before.

Tonia Queen, Davidson County – Child Nutrition Manager

Travel Tracker is a real time-saver. Information is right at your fingertips, and you never have to worry about forgetting to contact another school to find out if their bus is available.

Debbie Oliver – Stanly County Schools

FAQs

Have any questions?

Reach out to one of our advisors today!

What's in it for Superintendents?

Save Time / Money

  • Visibility – saves administrator time by reducing the number of phone calls to arrange and track a trip.
  • Automatic invoicing. Invoices are consistent, accurate and easy to track.
  • Paperless. Trips can be approved quickly and efficiently.

Improved Safety

  • Visibility of all trips via the internet means that you can locate who is travelling at a moment’s notice.
  • Access over the internet allows for easy rescheduling and notifications for weather related events

Improved Compliance

  • Automatic Board Report ensures that all trips needing board approval go through the correct process and have all relevant information.
  • Enforces approval levels. All trips go through the correct approval process, including school level, funding level, board level and other designated levels.

Better Decisions

  • Provides information on Educational values of a trip and the total estimated cost – allowing for better decisions on trips.
  • Extensive reporting including dashboard and charts provides excellent information on costs
  • District wide calendar provides all trip and vehicle scheduling information to all users
  • Charts easily show comparison of school and athletic travel.
  • Trip estimator provides approvers with the ability to know the cost of a trip as they are approving. This allows them to weigh the educational value of the trip against the cost.  This also eliminates surprises when the invoice is generated
What's in it for Finance?

Save Time / Money

  • Visibility – Finance can see all invoice and cost information district-wide. This makes it easy to reconcile invoices and
  • Automatic invoicing. Transportation maintains control.  Bookkeepers can see invoices when they are released.
  • Paperless. Trips can be approved quickly and efficiently.
  • Cafeteria Notifications means that food is not wasted and meals can be planned effectively

Improved Compliance

  • Automatic Board Report ensures that all trips needing board approval go through the correct process and have all relevant information.
  • Enforces approval levels. All trips go through the correct approval process, including school level, funding level, board level and other designated levels.

Better Decisions

  • Extensive reporting including dashboard and charts provides excellent information on costs
  • District wide calendar provides all trip and vehicle scheduling information to all users
  • Charts easily show comparison of school and athletic travel.
  • Trip estimator provides approvers with the ability to know the cost of a trip as they are approving. This allows them to weigh the educational value of the trip against the cost.  This also eliminates surprises when the invoice is generated
  • Know who is paying for the trip. The approval process ensures that funding managers are included in the process and are aware of charges before the invoicing process.
What's in it for the Transportation Dept?

Save Time / Money

  • Visibility -Reduces the number of phone calls between teachers, administrators, approvers
  • Automatic invoicing. Transportation maintains control.  Bookkeepers can see invoices when they are released.
  • Easier bus scheduling -the system tells you which buses are available at any given time

Improved Safety

  • Visibility of all trips via the internet means that you can locate who is travelling at a moment’s notice.
  • Access over the internet allows for easy rescheduling and notifications for weather related events

Better Information

  • Transportation can see what buses will be required even before the trips are approved (versus paper where they don’t know until they got the paper)
  • Extensive reporting including dashboard and charts provides excellent information on costs
  • District wide calendar provides all trip and vehicle scheduling information to all users

Less Frustration

  • Know who is paying for a trip when it is time to invoice

Improved Communication

  • Automatic emails notify users of approvals, cancelations, and invoices throughout the process
  • Trip estimator provides approvers with the ability to know the cost of a trip as they are approving. This allows them to weigh the educational value of the trip against the cost.  This also eliminates surprises when the invoice is generated

REQUEST A FREE DEMO

Request a no-obligation demo to see how Travel Tracker can benefit your school

Please visit our support site if you are looking to submit a support ticket

MORE RESOURCES

Learn more about how Travel Tracker can help you today!

Top Field Trip Destinations

Making field trip plans for the year can prove to be a difficult task. There are many things to consider such as distance and educational value of certain locations. No matter where you are across the nation, there are many destinations full of history and learning...

CONTACT US

App-Garden
409 4th Street SW
Hickory, NC 28602

828-322-5060

Copyright App-Garden, 2018. All rights reserved.

MENU