calendar is a pivotal part of the field trip softwareThe Calendar Feature of the Travel Tracker

The App-Garden Travel Tracker field trip software provides an automated, streamlined process for tracking all of your transportation department’s field and athletic trip needs. The Travel Tracker is a great tool to make your day as a transportation director run smoothly. One of our favorite features of the Travel Tracker is the calendar feature.

Here are just a few of our calendar benefits:

  • The calendar feature is a great planning tool from the end user’s perspective. Teachers and coaches have visibility of all trips enabling them to better plan their next trip. Teachers and coaches can plan trips on days less traveled increasing the odds of getting a bus and driver for their chosen date.
  • The calendar also provides Date blocking.  Block dates on the calendar for things such as testing and holidays. Date blocking can be selective, allowing you to block a specific trip type such as blocking field trips but not athletic on a particular date.
  • The calendar provides visibility for transportation to see trips that have been entered as a request but have not yet been approved. This allows them to plan ahead for vehicle and driver needs rather than waiting until the trip is approved.
  • For a transportation director, the calendar is almost a working platform. Use the calendar as a landing page to access the trips and to edit and make changes to things such as drivers and vehicles.
  • The calendar feature allows you to filter for by location, type of trip, type of vehicle or driver in order to narrow down the information. When you choose one of these options, you can see all of the trips that have been scheduled for the entire month based on the selected criteria.
  • Many districts keep a large screen view of the calendar open in the bus garage so that the mechanics can at a glance know when buses are scheduled or when they are available for maintenance.
  • Want to know more? Simply hover over a calendar entry and see more details for the trip, including buses and drivers assigned.
  • Calendar items from the Travel Tracker field trip software can be exported in order to load the information into your district or school calendar (such as a google calendar).

What Other Districts Say:

Don’t just take it from us, here are two statements on how much these school districts love our calendar feature!

“As a principal at a Middle School, it [Travel Tracker] has made my life so easy. I can look at the calendar feature and see where all of our athletic events are scheduled, and make sure everyone has a bus to ride on.” Rebecca Huffstetler, Principal – Gaston County Schools NC

“Before Travel Tracker we had paper calendars and a mixture of electronic calendars. The transportation department was receiving multiple calls throughout the process. After Travel Tracker, teachers and principals can open up the system and see exactly what buses have been scheduled for them. It’s a great system!” Jerry Wynne, Transportation Director – Beaufort County Schools NC

Schedule a demonstration for the Travel Tracker field trip software today with one of our representatives and see firsthand how the calendar feature will make your travel request process run smoothly!

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