How To Keep Your Volunteers Coming Back For More! | software for school administrators

Keep your volunteers engaged and coming back for more!

Volunteers can be a tremendous resource for school districts. By learning more about your volunteers you can ensure that you are making the most of this valuable resource. It is easy to get bogged down in the paper processing of volunteers and potentially miss out on the value and expertise that they bring to your district.

Volunteers are so much more than the piece of paper filled with impersonal information such as their name and email. They each have passions and areas of interest that make all volunteers especially unique. In order to more effectively engage your volunteers, you have to learn more about their interests or areas of preference. For example, volunteers that more interested in athletics would be more excited to volunteer in athletic events and concession areas. Other volunteers who may be interested in gardening might like to work in beautification projects around the school. When you place a volunteer in an environment that they enjoy, they are more likely to continue to volunteer and be more satisfied with their volunteer experience. If you place them in a situation that they either do not prefer, it is more likely that they will volunteer less often.

In order to make volunteer experience a joy, implementing a more personable system is a wonderful idea! For example, reaching out to volunteers in areas that interest them is the best way to form a great relationship with your volunteers. In order to utilize the vast experience and knowledge of volunteers you must first know what they have expertise in. Having a process that catalogs their interests or areas of expertise make this much easier and more efficient. Also, by automating the ability to send emails to volunteers for activities and areas that interest them, you keep them from getting overwhelmed by emails that don’t apply to them. This keeps them interested and also keeps them from automatically deleting impersonalized volunteer request emails.

When it comes to selecting and reaching out to volunteers, many times we overlook the retired people within our community. There is a large population of retirees who have expertise in many areas! By reaching out to them and asking them to volunteer, you are guaranteed to have a pool of experienced volunteers who have the time to spend in your district! Again, cataloging their areas of expertise is very helpful and will make their experience volunteering much more pleasant. And don’t forget, people who are volunteering in areas that they are excited about are more prone to tell all of their friends about helping in their community. This alone sets you up to have your volunteering needs travel by word of mouth very quickly!

Also, the ability to track the hours that your volunteers spend in your district can help encourage volunteers to participate more! It can give you the means to congratulate those who have done exceptional hours of volunteer work and by doing this, it will help you build volunteer morale! By rewarding or giving a quick shout-out to your most active volunteers you can not only make their day, but also give the other volunteers the want to step up their game in hopes of getting recognized for their efforts! A great way to do this is to use your school or district’s social media platform not only to announce volunteer opportunities, but also to recognize successful events, programs and recognize the work that the volunteers put in.

With this all being said, having a system that collects and catalogs this data with simplicity is crucial. A system such as the Volunteer Tracker by the App-Garden is a revolutionary step in making your work and success with volunteers a breeze! Without an efficient system, the process of contacting and utilizing volunteers can become tedious and time-consuming, causing volunteer relationships to suffer. By creating a more streamline process, you’re more likely to have an easier time recruiting volunteers for opportunities they not only want to be a part of, but want to keep coming back for time and time again.