by app-garden | May 23, 2016 |
Jerry Wynne, the director of transportation for Beaufort County Schools in North Carolina, described the challenges they confronted in managing school trips. Even in their relatively small district of 13 schools, they were conducting over 500 athletic and field trips every school year.
While teachers or coaches typically initiate a school trip within Beaufort County, making the arrangements and securing approvals means following a set of guidelines established by the district. These can be complicated and involve several different people:
School administrators in the Beaufort County School district had been managing this process with email, telephone calls and a great deal of paper. The result: a costly and burdensome process, prone to breakdowns:
Looking for a better way to manage school trips, Jerry worked with other administrators and identified criteria they would require for a more efficient solution:
The administrators needed a solution that could be configured to fit their specific requirements and the particular approval process that is in place in the Beaufort County School District.
They were also aware that managing the entire school trip planning process involves more than just transportation. Besides scheduling buses, the solution they needed would manage permissions, approvals, and notifications that would cover teachers and administrators in several departments.
Comparing the Travel Tracker experience to their old paper-based process, Jerry Wynne explained “It’s awesome.”
Based on the Beaufort County School district’s previous experience with Cook Consulting, they identified Travel Tracker as a solution that could meet their requirements. They deployed the solution in late 2012 and have found that it supports a much more efficient school trip management process.
The Travel Tracker solution automates planning for school trips, allowing teachers and administrators to better manage permissions and approvals, transportation, staffing, meals, and expenses.
Unlike manual processes that require teachers and school administrators to use paper forms, email and telephone calls to manage trips, schools can take advantage of Travel Tracker’s single trip proposal form, automated routing, tracking, notifications, and rapid reporting features. The result: less paperwork, more useful school trips, and more productive use of teachers’ and administrators’ time.
Travel Tracker is part of the app-garden suite of solutions developed by Cook Consulting. Contact us for more information or to schedule a live demonstration.